Deposits Held

For bookkeepers and business owners · ~2 min read

Deposits Held shows customer deposits taken against orders. It’s the liability report — money in your account that isn’t yours until the job is done.

Figure 1 — Deposits Held: the customer money you’re holding, listed by the date each deposit was received, with the payment type it came in by and the order or orders it sits against.

Parameters

Date Received From and Date Received To.

Columns

Column	Meaning
Deposit #	The deposit record
Date Received	When it was taken
Doc Date	The document date
Description	What it relates to
Payment Type	How it was paid
Amount	How much
Orders	The order(s) it’s held against

How to use it

This is a liability, not income

Deposits are customer money held in advance. Treat the total as owed until the job completes — counting it as revenue overstates how well you’re doing and creates a problem if a customer cancels.

• An old deposit with no progress on the order is worth chasing — either finish the job or refund it.
• Check the Orders column: a deposit not linked to an order won’t be released properly when the job completes.
• Run it at month-end for your accountant, alongside Banking Transactions Summary.

Common questions

Question	Answer
A deposit is missing	Check the date range — it filters on received date.
A completed job still shows a deposit	The deposit hasn’t been applied to the final invoice.
Total doesn’t match my bank	This is deposits only. Use Banking Transactions Summary for all receipts.

See also

• Banking Transactions Summary
• Payment methods